APPLICATION/AGREEMENT
You will be provided with a 10′ x 10′ space. If you need a bigger space, then please make sure you indicate this on the application. If there is a specific location you would like or would not like to be, please also mark this on the application. We will do our very best to accommodate your request. Materials cannot extend beyond the assigned space. Vendors may not conduct sales outside of their designated area (no walking around with your goods!!).
Only one vendor is permitted per space, no sharing.
Make sure your space will be lit sufficiently. We highly recommend LED lights.
Vendors need to provide their own tent, tables, chairs, displays, extension cords (if power is ordered), etc. The canopy must fit within the space provided by the event and be able to withstand the weather conditions. The vendor is responsible for any damage caused and space must always be staffed. We recommend bringing four (4) 25 lb. weights for your tent in cases where it’s windy.
Tents must be labeled fire resistant. It is required that all vendors have an ABC fire extinguisher (per the City Fire Marshall and the State). It is mandatory that all food vendors have adequate fire extinguishing equipment (ABC & K) with current certification tags. New extinguishers do not come with the certification! Class K extinguishers are required for booths if fryers are used. This is also per the City Fire Marshall and the State.
PLEASE NOTE: IF YOU ARE SELLING PRE-PACKAGED FOOD (COOKIES, DESSERTS, JERKY, ETC.) YOU ARE CONSIDERED A RETAIL VENDOR. IF YOU PREPARING ITEMS (DONUTS, ICED TEAK, LEMONADE, POPCORN, HOT DOGS, ETC.) YOU ARE CONSIDERED A FOOD VENDOR. PLEASE MARK YOUR APPLIATION ACCORDINGLY.
ALL APPLICATIONS MUST BE ACCOMPANIED WITH PAYMENT. PLEASE USE THE ONLINE PAYMENT FORM. FEES ARE NON-REFUNDABLE. The event is held rain or shine unless we deem it necessary to cancel due to severe weather. If we cancel the event due to bad weather or for any other reason, the vendor fee that you paid will be rolled over to another month’s event. We will refund you if you are unable to participate in a future event.
WHEN EMAILS ARE SENT TO CONFIRM ATTENDANCE FOR EACH MONTH, PLEASE MAKE SURE YOU RESPOND BY THE DATE INDICATED IN THE EMAIL AND VENDOR FEE IS REMITTED ONLINE BY THE DATE REQUIRED.
YOU MUST INDICATE ON TEH APPLICATION EVERYTHING THAT YOU ARE SELLING OR WHAT YOUR SERVICES ARE THAT YOU WILL BE PROVIDING. THIS IS VERY IMPORTANT FOR ANY FOOD VENDOR OR FOOD TRUCK – WHATEVER YOU LIST AS YOUR MENU IS WHAT YOU ARE TO SELL. IF YOU CHANGE YOUR MENU FROM MONTH TO MONTH, YOU MUST NOTIFY US AS TO WHAT YOUR NEW MENU WILL BE.
fOOD VENDORS
The following items are now required to be one of our food vendors: (1) Three compartment sink to wash, rinse, and sanitize equipment and utensils. If you do not have a sink, you can use a big Igloo cooler to wash and rinse; (2) Adequate protection for displayed, prepared and stored foods; (3) Adequate protection from flying insects, vermin, dust, dirt and weather. (4) Adequate equipment and facilities to maintain food at the proper temperatures. This information is from the Florida Department of Business & Professional Regulation. Any food vendor that is cooking at their space MUST lay down a tarp or plastic covering where you are cooking. Too much grease and/or food has been left on the street. DO NOT POUR ANY TYPE OF LIQUID IN ANY OF THE STORM DRAINS. ALL OF YOUR GARGAGE IS TO BE TAKEN WITH YOU. NOTHING IS TO BE LEFT BEHIND.
pOWER
We highly encourage every vendor to be self-sufficient! If you require power, please note this on the application. Spaces with available power are limited and will be assigned on first come/first served basis. PLEASE BRING YOUR OWN EXTENSION CORDS (AT LEAST 50′). IF YOU ARE A RETAIL VENDOR AND REQUIRE POWER, YOU WILL EITHER BE PLUGGED INTO A LIGHT POLE OR SHARE A GENERATOR WITH UP TO TWO (2) OTHER VENDORS THAT WE PROVIDE. FOOD VENDROS WILL EITHER NEED TO BRING THEIR OWN GENERATOR OR PAY THE FEE TO USE ONE OF OURS. YOU NEED TO PROVIDE YOUR OWN 3 WAY PLUG IN CASE YOU ARE HAVING TO USE A GENERATOR. THE AVAILABLE POWER SOURCES DO NOT EXCEED 30 AMPS. VENDORS UTILIZING DEEP FRYERS, COFFEE MAKERS OR OTHER EQUIPMENT WITH HIGHER VOLTAGE NEEDS MUST PROVIDE THEIR OWN POWER SOURCE. AGAIN, WE HIGHLY RECOMMEND LED LIGHTS. If you use your own generator, it must be one of the new, quiet models. This includes all vendors, especially food trucks and food vendors.
SECURITY
Vendors are fully responsible for their own personal property. The Tarpon Springs Merchants Association or any other sponsor of the event will NOT assume liability for any losses.
Vendors must comply with local laws and regulations. Anyone not conducting business in a professional manner or that is found to be in non-compliance may be removed or have their participation limited or discontinued during the event. Requests by state, county or city employees, event staff, and volunteers must be adhered to.
VENDOR PARKING
In conjunction with the Tarpon Springs Police Department and the City of Tarpon Springs, there will be designated vendor parking. You will be given a map indicating theses parking areas. Under no circumstances are you to park in the Truist Bank parking lot. They will have your vehicle towed.
RAIN OR SHINE
The City of Tarpon Springs and the Tarpon Springs Merchants Association may change, adjust the hours or days of the event, or cancel the event due to forces of nature or occurrences beyond our reasonable control. Such changes will not be considered a breach of contract.
Sales Tax
Each vendor is responsible for collecting and paying applicable sales tax. Pinellas Count tax rate is 7%.
Returned Checks
For any checks that are returned by our bank, you will be assessed a $25 fee in addition to the replacement of the returned check.
SPACE ASSIGNMENTS
Space is limited, and all spaces will be assigned when the street layout is completed, usually the Monday before the event. You will receive an email with your space location and set-up instructions after the layout. The event sponsor can make no guarantee of location. Similar vendors may be accepted; however, every effort will be made to keep a reasonable distance between vendors selling similar items. Sales will be restricted to those items listed on your approved application. The sale of firearms, alcohol, obscene materials, stolen merchandise, illegal paraphernalia or other items that are unlawful or not pre-approved by the event sponsor, are forbidden.
Payment
All Payments may be made online. Click Here.